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Grad Ex: How can I borrow AV equipment & iMac computers?
Posted by Stevan Plavsa on 14 March 2018 08:29 AM

It's that time of year again! Grad Ex is fast approaching, here is what graduating students need to know about borrowing AV equipment: 

Each department has been given specific space allocations spread throughout the campus for the display of graduating student work.

Some of the rooms will be smart rooms, and the equipment available in those rooms is to be used and shared per the directions of your Discipline Chair, Graduate Program Director or Associate Deans. Data projectors and any other equipment including projector screens and speakers that are installed in smart rooms CANNOT BE ADJUSTED OR REMOVED UNDER ANY CIRCUMSTANCES WITHOUT SPEAKING TO A/V DIRECTLY. Please email us at if you have any questions about this.

A limited number of LCD screens, data projectors, slide projectors, and audio set ups are available depending on your needs. Do not use duct tape or other types of tape since they leave a residue and impact the integrity of the cords. 

The A/V Help Desk will have Apple iMacs, keyboards, mice, and locking cables available to loan for this year’s Graduate Exhibition. As equipment is limited, requests will be handled on a first-come, first-served basis.

You are responsible for ensuring that the equipment loaned to you remains secured and monitored properly throughout the Graduate Exhibition. The AV Help Desk will supply locking cables and locks to assist with this (you will not receive the keys).

Theft is a real concern with serious consequences, please be vigilant. 


The AV Help Desk will have a Graduate Exhibition Equipment Request and Reservation Info table in the Lobby of 100 McCaul. Students wishing to borrow AV equipment for their exhibit are required to attend on one the following days

  • Monday April 3 10:30 a.m. to 3 p.m.
  • Tuesday April 4 10:30 a.m. to 3 p.m.
  • Wednesday April 5 10:30 a.m. to 3 p.m.

Please note that any changes to the above dates will be communicated in advance. You will be able to come and inquire and discuss your setup as well as reserve equipment. We are happy to help and make recommendations and suggestions. iMacs will be reserved on a first-come, first-served basis. You will be allowed to reserve 1 iMac per student and also speak to someone about the possibility of reserving additional equipment such as projectors, TV’s, speakers etc.

For any other inquiries, please feel free to visit the AV Help Desk (Room 343 at 100 McCaul) between the hours of 8:30 a.m. to 4:30 p.m. Monday to Friday to discuss your Graduate Exhibition setup or email us at

You are personally responsible for the well-being and safe return of any equipment signed out in your name. The usual late fees, abandonment fines and replacement costs still apply. Please refer to the Equipment Circulation Guidelines here: