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Knowledgebase : Administrative Staff
 

5TH STATION TURN AROUND TIME OUR TURNAROUND TIME FOR AN ORDER IS _24 HOURS_ AND COULD POTENTIALLY BE LONGER! How so? Please consider the following: * We want to be sure you are getting exactly what you imagined and this takes time. * The first step would be reviewing your file and making any adjustments necessary (Check out our training and tuto...
_WELCOME TO THE WORLD OF 5TH COLOUR STATION PRINTING! _ This knowledge base article will provide all the necessary information that you need to get started printing with our newest digital press, the Ricoh C7210sx! Our new digital press (Ricoh C7210sx) is a 4-colour (CMYK) process printer with a 5th toner slot for a variety of specialty colours. Plea...
RICOH 5TH STATION PRINTING: FREQUENTLY ASKED QUESTIONS WHAT IS 5TH STATION PRINTING? * 5th station printing refers to our printer's capability to print another 'specialty colour' along with the basic 4 process colours (Cyan, Magenta, Yellow, Black). * Having a separate station for specialty colours allows for such effects as: * Proper tone & ...
RICOH 5TH STATION PRICING Prints on the Ricoh cost the same as Standard Laser Printing (See price chart here [https://www.ocadu.ca/Assets/content/copy-print/Print+Shop+Price+List+2018.jpg?method=1]), with the exception of specialty colours and black paper. Each pass of specialty colour is $0.25, in addition to the regular cost of printing. Duplex pr...
WHAT IS SHOWSPACE? Showspace is a publicly accessible viewing space curated by Copy & Print Services with the intent of promoting OCAD University students' work. Selected works will be displayed on three 25.50" x 70" floating panels in the entrance corridor of 51 McCaul between the student workspace and the Print Shop. CONDITIONS Work displayed mu...
DIGITAL SIGNAGE (XIBO) What is Xibo? Xibo is a powerful open source Digital Signage content management system and display player software. It can display wide range of media on various displays screen sizes and with VPN remotely schedule your content though a web portal. Key Benefits of Service * Streamline information into one point of contact ...
WHAT IS LIMESURVEY? LimeSurvey is a standalone survey tool that's run on-premise. It's a more complex tool for conducting surveys from internal OCAD U faculty, staff, and students or external users to OCAD U. The LimeSurvey tool is intended to be used by some Administrative staff, Institutional Analysis, and for Research purposes for surveys requiring...
We are in the process of moving from DUO to MICROSOFT AUTHENTICATOR for Multi-factor authentication (MFA). Starting JUNE 18, 2020 you will receive prompts to set up Authenticator when you login to OCAD U services. Getting set up now will prepare you for the switch. The date for the switch to MFA with Authenticator will be scheduled and communicated. W...
If you have received a Mac laptop for a long term loan from OCAD U and are being instructed by IT Services to complete setup of the device on your own, this article is for you! The following will illustrate what to do during certain portions of the Mac setup process: we have omitted some screens as they may not appear on all computers and aren't integ...
Synchronizing your data to OneDrive is a fantastic way to keep your work files protected in the cloud. OneDrive provides 5TB of space for your files. BENEFITS OF SYNCING TO ONEDRIVE * SECURELY ACCESS FILES ANYTIME ACROSS DEVICES, EVEN WHEN YOU ARE OFFLINE. OneDrive is available for Windows, macOS, iOS and Android. OneDrive is also accessible from a...
Guide for the Non-Student/Non-Employee Access Request Form PLEASE USE THIS FORM [HTTPS://ECM.OCADU.CA/FORMS/NSNESPONSOR] TO REQUEST NON-STUDENT/NON-EMPLOYEE (NSNE) ACCESS FOR THE PERSON(S) YOU ARE SPONSORING. YOU MUST BE AN OCAD U EMPLOYEE TO REQUEST NSNE ACCESS IF YOU HAVE QUESTIONS PLEASE CONTACT ERPSUPPORT@OCADU.CA.  _If the users only require ...
For those new to using Forms, please review this article before proceeding: OCAD U 365: Getting Started with Microsoft Forms [https://ocaduniversity.sharepoint.com/sites/pwa/OCADUWebsiteUpgrade/_layouts/OneNote.aspx?id=%2Fsites%2Fpwa%2FOCAD%20U%20Website%20Upgrade%2FShared%20Documents%2FOCAD%20U%20Website%20Upgrade%20Notebook&wd=target%28KB%20Articles....
GAL FAQ: * What is the Global Address List (GAL)? * Who shows up? * Who sees who? * Which 365 apps use the GAL? * How does this affect my experience on Office 365? * What happens if I am hidden in the GAL? WHAT IS THE GLOBAL ADDRESS LIST (GAL)? The Global Address List (GAL) works like an electronic address book that contains the list of us...
This article is for former OCAD U students who have content in their student Google Drive. OCAD U is moving the student email system from Gmail to Office 365. Included in the migration is current students, students eligible to enroll and recent alumni. You may have received a message indicating that your old OCAD U student email is not being migrated ...
WEBSPACE - WEB SERVER All students and faculty members have access to OCAD Webspace (webspace.ocad.ca) in order to facilitate curriculum. This server is a tool for educational uses only and usage is bound by OCAD's Acceptable Use (AUP) and Web Technology Policies. This service is monitored regularly for usage inconsistent with OCAD's published policy d...
WELCOME! THIS IS A DIRECTORY OF THE IT SERVICES KNOWLEDGE-BASE ARTICLES THAT YOU CAN READ THROUGH TO HELP YOU GET STARTED AT OCAD U. PLEASE NOTE THAT YOU CAN REFER TO THIS LIST AS A REFRESHER, AS THE ARTICLES IN THIS LIST WILL BE UPDATED WHEN NEEDED. GETTING STARTED: * Faculty & Staff: How to Access and Log In to OCAD U Email and Office 365 in a...
ABOUT OCAD U COMPUTERS Desktops and Laptops are owned by the institution regardless of which departmental budget they were purchased from. IT Services is responsible for supporting and maintaining all OCAD U owned computing technology. CONSIDERATIONS: * SOFTWARE LICENSING: * IT Services negotiates software licenses based on FTE and Device insta...
ONLINE MEETINGS AND WEBINARS WITH ZOOM.US AND MICROSOFT TEAMS IF YOU ARE LOOKING FOR A SOLUTION FOR AUDIO, VIDEO, SCREEN SHARING AND SYNCHRONOUS WORK DURING THE COVID-19 CLOSURE, USE MICROSOFT TEAMS. [HTTPS://SUPPORT-ITS.OCADU.CA/INDEX.PHP?/KNOWLEDGEBASE/ARTICLE/VIEW/2284/386/OCAD-U-365-GETTING-STARTED-WITH-MICROSOFT-TEAMS] IT Services offers a few mo...
HOW DO I SETUP MY VOICE MAILBOX FOR THE FIRST TIME?  FROM YOUR OFFICE: * Press 8 * Enter the default security code.  Contact the IT Help Desk for this code. * As a new user, you will be asked to set up the following : * Create a new password * Record your name * Record your Personal Greeting FROM A SHARED PHONE ON OCADU CAMPUS : ...
THIS ARTICLE IS AIMED AT USERS WHO WANT TO COLLABORATE WITH EXTERNAL USERS OVER A LONG PERIOD OF TIME TO PROVIDE THEM WITH GUEST ACCESS TO A TEAM. Sharing files from your OneDrive is a quick way to give access to external users. For external users, this requires them to go through the process to obtain a verification code to gain access to the files y...
TROUBLESHOOTING FAQ FOR PRINTER ISSUES  Print Shop Ext. 202 Email - copyprint@ocadu.ca MFD = Multi-Function Device SFD = Single Function Device HOW DO I REPLACE CONSUMABLES? (TONER/WASTE TONER)  * Follow instructions on the display screen * Instructions are also included in the toner/waste toner boxes * Mark boxes of empty toner with ...
At OCAD U we use Microsoft Teams for virtual meetings. Some of the tips below are specifically for Teams and others can apply to various meeting platforms. BEFORE YOU HOST OR JOIN A VIRTUAL MEETING  * DOWNLOAD AND INSTALL THE TEAMS APP [HTTPS://CAN01.SAFELINKS.PROTECTION.OUTLOOK.COM/?URL=HTTPS%3A%2F%2FWWW.MICROSOFT.COM%2FEN-CA%2FMICROSOFT-365%2FMIC...
WHAT IS ZOOM Zoom [https://zoom.us/] is a modern enterprise communications solution, with a secure, easy platform for video and audio conferencing, messaging, and webinars across mobile, desktop, and room systems. USES OF ZOOM Using video, audio and screen sharing, via laptop, mobile or telephone with Zoom you can: * Academic Guest(s) join clas...
How to check and update your Zoom client? How do install Zoom Client or Desktop Outlook plugin? How do I reset my password? What are the system requirements for large meeting? What is the difference in functionality between desktop client vs Mobile app? What features are lost when using a web client? What is the difference between Licenced account and w...
ZOOM HOW TO SCHEDULING A MEETING TIP: All Zoom attendees must have latest version of Zoom client, app or web browser installed to participate. Please notify your attendees in advance. Tip: To avoid unwanted guests -Never share your meeting details (ID and password) on a public forum or social media -Always use meeting password -Do not use your pers...
ZOOM: JOINING A MEETING  TIPS: * MAKE SURE ZOOM IS UP TO DATE: Always update when prompted and update frequently * PRACTICE GOOD ONLINE MEETING ETIQUETTE: Follow the host instructions, do not speak over others, use a private chat window to not disrupt flow of the meeting * DON'T LET TECHNOLOGY GET IN THE AWAY OF PARTICIPATING: Check your audio ...
ZOOM MEETINGS 101 TOP 4 TIPS FOR RUNNING EFFECTIVE ONLINE MEETINGS * ONLINE MEETINGS ≠ REAL IN-PERSON MEETINGS: The meeting needs to be structured, as participants cannot all speak at once. Lead the meeting, inviting questions at specific times, and use the Chat feature to have participants request the floor. * USE MUTE AND UNMUTE OPTIONS FOR VIDE...