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Knowledgebase : Students and Faculty > Security
Confidential Label Instructions
In order to maintain adherence to OCAD University's Data Classification Policy it is critically important that any data classified as confidential is labelled and easily identified. Below you will find recommended label instructions and templates however you are not required to follow them as per the policy. You are required however to clearly state in ...
IT Security: BYOD (Bring Your Own Device) Security Guide
BYOD (BRING YOUR OWN DEVICE) SECURITY GUIDE This guide is for anyone using personally owned devices such as smart phones, tablet computers, laptops, netbooks and similar equipment, to store, access, carry, transmit, receive or use private personal or University information or data, whether on an occasional or regular basis. _A note for faculty and st...
IT Security: How to Encrypt a Removable Device
Removable media can offer a convenient and secure (offline) method for transferring files. However, the potential for sensitive data to be lost or stolen is a significant risk and it is a requirement to ensure compliance that any confidential classified data be appropriately labelled and encrypted. WINDOWS INSTRUCTIONS: To enable BitLocker encrypti...
IT Security: How to Find a Sender Email Address
WHY CHECK THE SENDER EMAIL ADDRESS? The senders name and address is one of the easiest things to forge. Virtually anyone can send an email that looks like it's from jbiden@whitehouse.gov. IT Security and the OCAD U 365 team have put in place measures to detect and warn users when email originates from outside our institution but appears to be impersona...
IT Security: The Growing Importance of Software Updates
Once upon a time, the risk of bugs that came with software updates seemed to be not worth the trouble. Now, the risk of NOT installing software updates far outweighs that of delaying important security updates. Hackers now ROUTINELY EXPLOIT unpatched vulnerabilities in ALL operating systems and applications (including Mac OS, iOS and Android) in ord...
Laptop Program: Data Backup
BACKUP YOUR DATA Every year, we have at least two or more Fourth Year Thesis students with lost projects and unrecoverable data. PLEASE DO NOT BE THIS PERSON. ALWAYS HAVE AT LEAST TWO COPIES OF YOUR DATA IN TWO DIFFERENT PLACES IN CASE ONE IS LOST OR CORRUPTED. * Use an external storage device to back up your files using Time Machine [https://s...
Practical Guide to Data Privacy, Confidentiality & Security at OC...
This article contains practical guidelines for following the Information & Data Classification Policy at OCAD U [https://www.ocadu.ca/Assets/content/it/OCAD+U+Information+and+Data+Classification+Policy.pdf]. As referenced in the policy, there are 3 classifications of data handled by staff members of the university: PUBLIC Information in the public d...
Security: Data Encryption at OCAD U
IT Security is important and keeping your data encrypted is one thing you can do to protect yourself. What is encryption? Why does my data need to be encrypted? What is sensitive data? What encryption software is used at OCADU? Will the encryption software interfere with my productivity? FileVault (Mac) BitLocker Device Encryption (Windows 10) WHAT ...
Security: Guidelines for International Travel
SECURITY CONSIDERATIONS FOR INTERNATIONAL TRAVEL WITH MOBILE DEVICES INTRODUCTION OCAD University employees should understand that special considerations may apply when encrypted devices are taken outside of Canada. Staff and faculty must be aware of restrictions to avoid the confiscation of their device, or other penalties. The following information...
Security: Lost your iPhone or Android Device? Remote Wipe with Ou...
If you configured your Administrative or Faculty email on your iPhone or Android device, you can use Outlook Web Access to remotely wipe your device in the event of loss. This avoids the personal information on your device from being accessed by criminals. 1. Click on the Log In button on the OCAD U website. 2. Enter your credentials to log in. 3....
Security: Phishing Emails, Blocking Senders and Managing Junk Ema...
What is Phishing? What is Spoofing? Faculty and Staff Students WHAT IS PHISHING? Phishing is the fraudulent attempt to obtain sensitive information, or data, such as usernames, passwords and credit card details by disguising oneself as a trustworthy entity in an electronic communication. IDENTIFYING PHISHING AND MALWARE EMAIL OCADU IT Services wil...
Teams Security Features
Keep Teams meetings secure and reduce the odds of unwanted guests. Teams offers a number of security settings and features to help reduce the possibility of unknown or unwelcome attendees joining your meeting or event. These settings also help you manage the meeting in the way that works best for you. * Changing Meeting Options * Access Meeting Op...