Knowledgebase: IT Security
IT Security Essentials: Prevention
Updated: 04 February 2021 03:10 PM

Prevention is the best defence with cybersecurity.

Use the Cloud

At OCAD U we use Microsoft 365 for document creation and collaboration. Microsoft 365 is a cloud service and keeps your documents secure. Use OneDrive for all of your important work files. If you are collaborating in a group or department consider using Sharepoint or Teams. 

Multi-factor Authentication

Multi-factor Authentication (MFA) protects your account from unauthorized access. MFA is a process where a you are prompted during the sign-in process for an additional form of identification. The most common method is accepting a prompt on a mobile phone. This adds a layer of security by relying on a device that you own. In this scenario, a criminal would need both your password and your unlocked mobile phone to gain access to your account.

 At OCAD U, nearly all administrative staff are using MFA to access OCAD U data. Faculty and academic staff will be getting MFA later in 2021.

 Consider using MFA for your personal accounts. Most major service providers (Google, Apple, Facebook, Twitter, etc.) offer MFA to protect your accounts.

Recognize Phishing

Phishing is a fraudulent attempt to gain access to sensitive data or credentials. Criminals attempt to disguise themselves as trustworthy entities. Know how to spot these emails by completing OCAD U’s mandatory cyber security training.

If you are ever concerned about a suspicious email, don’t hesitate to contact itsecurity@ocadu.ca

Software Updates

It is crucial to keep your devices up-to-date. Companies like Microsoft and Apple are constantly updating their software. A lot of the time, these updates contain fixes for security issues. Don’t leave yourself exposed to issues that have been fixed, stay up-to-date. 

International Travel

Stay safe abroad by preparing. Traveling with important data carries its own set of considerations. For instance, some nations do not allow you to bring an encrypted device. Others, like the US, have and may exercise their right to unlock and inspect your laptop, phone or even social media account. Know the laws of your destination when it comes to your privacy and exercise the utmost caution when travelling with private data.

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