Knowledgebase: ePortfolio
ePortfolio: Adding a PDF
Updated: 10 December 2020 01:25 PM

As an exhibitor, you may wish to include a PDF as part of your body of work on ePortfolio. At this time we only recommend uploading your PDF to OneDrive as that is the only way to prevent guests from downloading your PDF.

We recommend that you share your PDF file from a personal OneDrive. Please see the article OCAD U 365: Graduating Students for further instructions on how to move your student files to a personal OneDrive. 

Relevant Articles:

FAQ:

 

Upload Your PDF To OneDrive

At this time, we only recommend uploading your PDF to OneDrive as that is the only way to prevent guests viewing your works from downloading your PDF file. 

Upload your PDF to OneDrive

01-PDF-Upload

Share your PDF

  1. Click on the vertical 3 dots for more options.
  2. Click on the Share button. 

02-PDF-Share

Link Settings

  1. Click on "Anyone with the link"
  2. Uncheck the "Allow editing" box.
  3. Note the expiry date. You will have to come back to re-share the link after this date. 
  4. Toggle on the "Block download"
  5. Click on "Apply" to save the settings.

03-PDF-Share

 

Adding PDF Tiles/Links to ePortfolio

Log in to ePortfolio and go to your works tab. 

Click on "Add PDF Link"

04-PDF-Add Link

Add PDF Details:

  1. Enter a title under "PDF Title"
  2. Pick a "Display Type"
  3. Paste the PDF URL link from your OneDrive Share link.
  4. Click on Save.

NOTE: List order allows you to arrange the order of your PDFs if you have multiples to upload.

05-PDF-Add PDF URL

Displaying as a Tile

Choosing this display type will show the link for the PDF as a tile on the right side of your works.

06-PDF-Choose Display Option

This is how it will look like on your works page:

07-PDF-Display as Tile

Displaying as an Icon Link

Choosing this display type will show the link for the PDF as an icon on the left side of your works with your other links. 

08-PDF-Choose Display Option

This is how it will look on your works page:

09-PDF-Display as Icon

 

Refresh Your OneDrive PDF Link

Before the expiry date passes, please go into your OneDrive to refresh the expiry date on your PDF link. 

Refresh the Shared Link

Share your PDF

  1. Click on the vertical 3 dots for more options.
  2. Click on the Share button.

02-PDF-Share

 

Link Settings

  1. Click on "Anyone with the link"
  2. Uncheck the "Allow editing" box.
  3. Note the new expiry date. You will have to come back to refresh the expiry date before this date passes.
  4. Toggle on the "Block download"
  5. Click on "Apply" to save the settings.

11-PDF-Share

 

Update Link

A pop up window will appear. Click on "Use new expiration."

10-PDF-Update Link

 

FAQ:

Q: Can I store my PDF on another cloud storage?

A: Yes, you can store your PDF on other cloud storage such as Google Drive or Dropbox, however, those services do not have the controls to prevent hte block of downloads for your PDF, so guests will be able to download your PDF. 

 

More Questions? Concerns?

Chat with us at the GradEx Helpdesk!

Send us an email at gradex105@ocadu.ca

Need 1-on-1 Support? Click here to make an appointment on the GradEx 1-on-1 Support page.



Attachments 
 
 01-PDF-Upload_File.png (77.23 KB)
 02-PDF-Share.png (103.19 KB)
 03-PDF-Share.png (177.83 KB)
 04-PDF-Add_Link_Item.png (80.71 KB)
 05-PDF-Add_PDF_URL.png (116.96 KB)
 06-PDF-Choose_Display_Option.png (117.10 KB)
 07-PDF-Display_as_Tile.png (81.27 KB)
 08-PDF-Choose_Display_Option.png (124.10 KB)
 09-PDF-Display_as_Icon.png (66.43 KB)
 10-PDF-Update_Link.png (66.59 KB)
 11-PDF-Update_Share.png (107.14 KB)