Essential Tools for Remote Teaching
Updated: 04 September 2020 03:59 PM

Want some tips on hosting and/or attending virtual Teams meetings and webinars? We have some for you here.

Click here for recordings of IT Info Sessions for things like screen capture recording and editing, using Microsoft Teams, and working remotely.

Click here for recordings of Teaching Continuity Workshops held by the Faculty Curriculum & Development Centre (FCDC).

What tools can I use for asynchronous teaching?
What tool can I use for synchronous teaching and meetings with students, faculty or staff?
What tools can I use for productivity and collaboration?
What can I do to optimize my home internet?
Do I have access to LinkedIn Learning (formerly Lynda.com)?
Where can I find support in developing my course for remote teaching?
How do I book time with students and how do they book time with me?
How can students get physical and/or digital course materials from the OCAD U Bookstore for my course(s)?
PowerPoint Templates for Faculty
Where can I find information about other support available for myself and my students in regards to remote teaching and learning?
More Resources

What tools can I use for asynchronous teaching?

Canvas

Canvas continues to be OCAD U's Learning Management System (LMS) and is soon to be upgraded to Canvas Cloud. Please check out our Canvas Quick Start for Faculty.

Knowmia

TechSmith Knowmia is a video capture and sharing service that integrates with Canvas. Use Knowmia for recording and delivering lecture content to students. Check out our Quick Start for Knowmia.

Camtasia

Camtasia by TechSmith is a screen recorder and editor that allows for direct sharing to Knowmia or other video sites. Use Camtasia when you want to craft video content that requires editing, annotations, callouts, etc. 

Faculty can request a Camtasia license by emailing ithelp@ocadu.ca.

IT Info Sessions - Recorded Spring 2020

Techsmith Knowmia (formerly Relay) & Camtasia Basics

Camtasia Demo

What tool can I use for synchronous teaching and meetings with students, faculty or staff?

OCAD U recognizes that students may have limited resources and/or capacity to engage in synchronous activities. 

Students may have difficulty with synchronous activities due to self-isolation needs, lack of consistent or reliable access to the internet, time zone differences, childcare, loss of income, etc. 

It is recommended by the Office of the Registrar that faculty do not require mandatory participation in synchronous activities or base participation grades on synchronous activities.

Please see the following tools and recommendations when considering synchronous activities for students and colleagues.

Teams

We recommend that you watch this recording of the IT Services Info Session on Teams for OCAD U specific tips, tricks, and recommendations for using Teams.  

Use the Teams application for all of your video/audio calls whether you are connecting with members of the OCAD U community or even external people you need to get in touch with. In the session linked above we show you how to do this and demonstrate best practices. We also covered some additional features you may choose to use within the Teams app. 

At the end we held a Q&A which is also available in the recording. Click here for the slide deck presented during the info session.

Before hosting any Teams meetings or sessions:

What tools can I use for productivity and collaboration?

See all of the Microsoft 365 applications available to OCAD U faculty, students and staff complete with links to how-to's and training.

All faculty at OCAD U have access to the Microsoft 365 integrated suite of applications which includes:

  • Outlook email
  • Teams for video calls, chatting and collaboration
  • OneDrive for document management
  • OneNote notetaking app
  • To Do and Planner for task management and group projects
  • Word, Excel, Powerpoint
  • and more!

To access your apps go to 365.ocadu.ca and enjoy the world of OCAD U 365

What can I do to optimize my home internet?

While the IT Help Desk is here to support you with any issues you are experiencing with your computer, we would like to provide you with some tips and tricks to optimize your internet at home in preparation for the next semester. 

Test your internet speed at speedtest.net 

The following are recommended speeds based on activity type:​​​​​​​

Activity Minimum Speed Requirement
General browsing, email, social media 1 Mbps

Streaming music

0.5 Mbps
Video Conference Call (such as Teams) 2-6 Mbps
Streaming Video (Standard Def) 3-4 Mbps
Streaming Video (High Def) 5-8 Mbps
Online Video Games 4 Mbps

Keep in mind:

  • Federal Government's broadband benchmark goal: 50mbps download / 10 mbps upload
  • Your computer may use data in the background for updates

 Tips to troubleshoot your home internet connection:

  1. If possible, connect to your router via an ethernet cable
  2. If you are using wifi, try to position your computer work station close to the router. 
  3. Divide your day and calendar for everyone's internet activities. (e.g. ask the kids or roommate to stop playing online video games when you are on a video call)
  4. If experiencing issues, reboot the modem and/or router
  5. If you are using video conferencing and the connection isn't great, try the following:
    1. Turn off your video when you are not talking to save bandwidth
    2. Switch entirely to audio conferencing if you have a truly spotty connection
    3. Rely more on asynchronous methods to avoid connection issues disrupting important engagement. For instance, if you are meeting live with someone and the connection is causing you too many issues, log off the call and determine a way to connect without requiring live video engagement. Maybe that's by submitting a video or by engaging via email. Work with your teacher or fellow student to determine how best to asynchronously connect.
  6. Experiencing issues still?
    1. Call your Internet Service Provider
    2. Read up on "retention deals" on Redflagdeals.com 
    3. Request support or improvements
    4. You may be on an old internet plan or have an old router. New plans and no cost upgrades may be available

Do I have access to LinkedIn Learning (formerly Lynda.com)?

Yes you do! In it you can find expert-led tutorial videos as well as the opportunity to expand your professional network with LinkedIn. 

To access LinkedIn Learning browse to https://my.ocadu.ca and click LinkedIn Learning. Read more about LinkedIn Learning at OCAD U.

Also, our knowledgeable IT staff have curated a list of recommended LinkedIn Learning videos to help you learn the ins and outs of apps available to you. 

Where can I find support in developing my course for remote teaching?

FCDC is available to support you in the remote delivery of your course. We are able to share resources or meet with faculty one-to-one to discuss ways to: 

  • Organize and structure your course for remote delivery and hybrid learning
  • Help you to design your course with diverse learners in mind 
  • Think about ways in which you can encourage student participation and engagement, and ways in which you can interact and engage with your students 
  • Set expectations for assignments and assessment 
  • Create accessible course materials
  • Think through questions of pedagogy and approaches to developing asynchronous approaches to course delivery.  

Contact Tori Maas, Program Coordinator – Hybrid & Remote Learning (tmaas@ocadu.ca) with any questions regarding FCDC support for remote course delivery.  

How do I book time with students and how do they book time with me?

All faculty and students are now on the same email and calendaring platform called Outlook. 

Click here to find how to pull off these quick calendar tricks to connect with students effectively:

  • Schedule “no meeting” time blocks
  • Set out-of-office (OOO) time
  • Connect your calendar on your mobile
  • Install buffer time
  • Schedule breaks

You can also use Bookings which is a page that students can go to to book time with you based on your schedule and in the duration of your choosing. Find the Bookings app on https://365.ocadu.ca

How can students get physical and/or digital course materials from the OCAD U Bookstore for my course(s)?

While the OCAD U bookstore (located in the UofT Bookstore) remains closed to the public at this time, they are accepting deliveries of course materials and will be able to provide both digital (if available) and physical course materials for your students for the coming semester.

Until the physical store is able to open, students can receive their course materials and supplies by ordering them online on the website https://ocadustore.com/ .

This allows the bookstore to ship course materials directly to students, wherever they may be learning from.

Students may also order digital course materials for same-day digital delivery online. 

In line with this, if you have not already submitted your course materials order, please do so as soon as possible.

Please send your orders to Evelyn Junger (ejunger@uoftbookstore.com

PowerPoint Templates for Faculty

Click here for OCAD U branded powerpoint templates. Included are multiple colour options like this one in pink:

Where can I find information about other support available for myself and my students in regards to remote teaching and learning?

The Writing & Learning Centre

Supporting students through tutoring and still offering support for English Language learners. Contact them at wlc@ocadu.ca 

OCAD U Library

Available for research and to help get readings and resources to students. Contact them at libraryresearch@ocadu.ca

More Resources

For the full library of OCAD U IT Services how-to articles please go to: https://ocadu.ca/itsupport​​​​​​​