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IT Services staff are available to provide guidance and support. To get started, please tell us about your event by filling out the Online Event Support Form. Login on the left hand side of the screen, click on Submit a ticket and select Online Event Support Form. This is the best way to capture important details about your event and provides a great starting point for a discussion.
Below is an example plan for an online event.
Event
How We Saved the Day: A look back at all of the adventures.
When: April 14, 2021 - 1:00pm EST
Participants
Dr. Bruce Banner: Introduction
Pepper Potts: Host
Dr. Stephen Strange: Speaker
Wanda Maximoff: Speaker
Nick Fury: Surprise Q&A Guest
Sam Wilson: Chat Moderator
Bucky Barnes: Chat Moderator
Shuri: IT Support
Groot: Record Event
Audience: Approximately 150 attendees.
Technology
Microsoft Teams video conference. PowerPoint will be used by Pepper Potts. All other speakers will be using only Teams.
Accessibility
Live captions will be recorded with event recording. Attendees can also enable live captions during the event. Interpreters are not required.
Participant Reminders
- Close all applications that are not needed for the event.
- Mute on-screen notifications.
- If possible, connect your computer via ethernet cable or sit close to your router and ask others in your home to not to use wifi during the webinar.
- Use a mic or headset, mute your mic when not speaking/presenting
Introduction to Include
- Overview of event agenda.
- Land acknowledgment.
- Explain online conduct and etiquette guidelines.
- Ask participants to stay muted unless recognized by a moderator.
- Encourage participants to use the chat for questions. Some will be answered in chat and others will be asked during Q&A portion. Explain how to access the chat panel via the meeting controls.
- Explain that live captioning is available. Explain how to access captioning via the meeting controls.
- Show the raise hand feature in the meeting controls. Explain that raised hands will not be addressed until Q&A portion.
Agenda - Pre-Meeting
| Time |
Task/Event |
Person(s) |
| 12:00pm |
Pre-Meeting Start |
All Participants |
| 12:00pm |
Potts and Banner discuss overall flow of event |
Potts, Banner |
| 12:10pm |
Moderators, IT Support, and Recording staff provide tips and last minute details. Provide support to attendees with last minute questions. |
Wilson, Barnes, Shuri, Groot |
| 12:20pm |
Wrap-up and questions |
All Participants |
| 12:30pm |
Pre-Meeting End |
All Participants |
Agenda - How We Saved the Day
| Time |
Task/Event |
Person(s) |
| 12:45pm |
Start event, enable live captions, begin recording |
Groot |
| 12:50pm |
Support staff sign-in |
Wilson, Barnes, Shuri, Groot |
| 12:55pm |
Host and speaker sign-in |
Banner, Potts, Strange, Maximoff |
| 1:00pm |
Announce meeting will begin momentarily, encourage attendees to mute themselves |
Banner |
| 1:05pm |
Event start - Introduction |
Banner |
| 1:15pm |
Host - How we got here |
Potts |
| 1:30pm |
Host - Interviews Speakers |
Potts, Strange, Maximoff |
| 2:15pm |
Host - Begins Q&A - asks moderators for any questions that have so far gone unanswered in chat |
Potts, Wilson, Barnes |
| 2:45pm |
Surprise Q&A guest signs-in for questions |
Potts, Fury |
| 2:55pm |
Closing Remarks |
Potts, Banner |
| 3:00pm |
End Event |
Groot |
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