Knowledgebase: Microsoft 365
Microsoft 365
Updated: 14 September 2020 02:30 PM

All OCAD U students, faculty and staff have access to the Microsoft 365 integrated suite of applications. Click on the links below for a brief overview of each application as well as how-to resources. 

All of the Microsoft 365 applications are available at https://365.ocadu.ca.

Outlook

Teams

Word

Excel

Powerpoint

OneDrive

Sharepoint

OneNote

Planner

Forms

To-Do

Bookings

Delve

MyAnalytics

 

 

Outlook

Access your Outlook email by going to  https://365.ocadu.ca​​​​​​​ and clicking Outlook. Download the Office apps which includes Outlook for a better experience. The download button is on the top right when you log in to 365.ocadu.ca.

Outlook is a web-based suite of services from Microsoft. The email and calendar service, Exchange Online, offers secure, anytime, anywhere access and includes the following: 

  • Email - 50 GB of storage space
  • Calendar - manage your schedule, book meetings, share your calendar with others
  • Tasks - create daily to-do lists and set reminders
  • Contacts - store your contacts and then access them from any computer or mobile device

Benefits: 

  • Fully integrated email, calendar, tasks and contacts
  • Feature-rich web interface (Outlook Web App)
  • Seamless mobile integration
  • Enhanced malware and spam protection from Microsoft

Learn more about Outlook on Microsoft's Outlook Help Center.

 


Teams

Microsoft Teams is the new chat-based workspace in Office 365.  Teams are built on four core promises: chat for today’s teams, a hub for teamwork, customization options and security teams trust. Download the Teams application for the best experience.

Check out our Teams Quick Start for Students and Teams Quick Start for Faculty.

Learn about Teams with this Interactive Demo.

Read more about Teams basics or dive into becoming a Teams super user.


Word

Microsoft Word is everyone’s go-to document creator. Craft great-looking reports, newsletters, and assignments while inviting others to review and co-author in real-time.

Word for Windows training
Word for Mac training

How to create 

How to collaborate

 


Excel

Excel for insightful spreadsheets – anytime, anywhere and with anyone. A modern take on Excel with new built-in tools help you get more out of your data.

Excel for Windows Training
Excel for Mac Training

How to create

Analyze 

 

How to collaborate

 

 

Powerpoint

Microsoft PowerPoint turns your ideas into compelling presentations using professional-looking templates. Use animations, transitions, photos, and online videos to tell one-of-a-kind stories. Coauthor team can create, edit, view, present, or share presentations quickly and easily from anywhere.

PowerPoint for Windows Training
PowerPoint for Mac Training

How to create

How to Share 

 

How to collaborate

 
How to organize

 

OneDrive

OneDrive is an integral part of Microsoft 365: OCAD U's chosen suite of collaboration tools, where you can securely  store, share, and sync your files  across all your devices, and access them from anywhere, at any time, both online and offline. 

Access your OneDrive via https://365.ocadu.ca​​​​​​​ and learn more with Onedrive video training.

Benefits: 

Save all your work and files to OneDrive and get them from any device, anywhere. You can use OneDrive to share your work and folders with other people. 

Sync with OneDrive

How to Share 

How to Collaborate 


Sharepoint

Microsoft 365  is OCAD U's chosen suite of collaboration tools to support the teaching, learning, research and administrative activities of the OCAD U community. A component of the University’s 365 subscription, SharePoint Online (SPO) is a cloud-based collaboration platform that integrates with a variety of Microsoft 365 applications and services. With SPO, users can easily create, store, collaborate and share content through the use of Modern SharePoint sites and document libraries, access internal sites, documents, and other information from anywhere - at the office or on the go. 

Team sites 

Connect, create and collaborate with your group 

What is a team site? 

A team site is designed for collaboration. Work together with any group–inside or outside of the University. Share files, news and data. Customize your site with apps that power teamwork. In a team site, all members are content authors where they jointly create and edit content. Think of Team sites as a place where work gets done. 

Learn More: 

Communication sites 

What is a communication site? 

A communication site is designed for informing and engaging people across the University. Create visually stunning and mobile pages to share vision, news, information and resources. In a communication site, there will most often be a small number of content authors and a much larger number of content readers or consumers. 

Learn More: 

 Training

Learn more about Sharepoint at Microsoft 365 Training Portal - Sharepoint.


OneNote

OneNote is a digital note-taking app that provides a single place for keeping all of your notes, research, plans, and information. It can be accessed from anywhere using OneNote Online, or from apps on a number of devices, including Windows, Mac, iPhone, iPad, and Android.

The following are Microsoft tutorial collections for the different devices. The topics include get started, take and format notes, draw and sketch, share and sync, and stay organized.

Computer

Mobile

OneNote in Education - Interactive Guides

For Teachers: Getting started with OneNote

In this interactive teacher's guide, you'll see how to get started with OneNote: Enhancing productivity with OneNote

In this interactive teacher's guide, you'll see how you can enhance your productivity with OneNote: Getting the most out of OneNote

Learn more at onenoteforteachers.com


Planner

Microsoft Planner is a task management solution that groups can use to manage their work and associated tasks visually and openly with the rest of the team. With Planner, specific tasks can be itemized in a project and assigned with deadlines to individuals.

Getting Started

 


Forms

Forms is part of the Microsoft 365 suite of software. Forms allows you to quickly and easily create custom quizzes, surveys, questionnaires, registrations and more. When you create a form, you can invite others to respond to it using any web browser, even on mobile devices. As results are submitted, you can use built-in analytics to evaluate responses. Form data, such as quiz results, can be easily exported to Excel for additional analysis.

Getting Started

Enhance a form

Share and Collaborate

Manage

Other Microsoft Resources

 

 


To-Do

Microsoft To-Do is a simple and intelligent to-do list that helps you manage, prioritize, and complete the most important things you need to achieve every day.

With Microsoft To-Do, you can:

  • Plan and Manage your day with My Day
  • Focus on what's most important with To-Do's intelligent Suggestions
  • Keep track of your to-dos with reminders, due dates, and notes
  • Access from anywhere - sync across iPhone, Android, Windows 10, the web, and Outlook Tasks
  • Take your Outlook Tasks (from the desktop) on the go with To-Do mobile apps
  • Import lists and to-dos from Wunderlist & Todoist

Getting Started

Documentation

 


Bookings

Microsoft Bookings is a web-based appointment scheduling tool available through OCAD U's Office 365. With Microsoft Bookings, you can enjoy fewer missed appointments, spend less time scheduling, and manage bookings on the go.

Key features:

  • A 24/7/365 online solution for booking appointments — no calls necessary.
  • Automatic email confirmations and reminders.
  • The ability to cancel or reschedule online.
  • An easy way to add appointments to your existing Outlook calendar.
  • The option to schedule via phone or in person, you can easily add appointments to Bookings manually from a computer or on a mobile device.

Common use cases:

  • Office hours for teaching assistants or faculty.
  • Appointments with staff for advising, support, consultations or technology support.
  • Office hours for staff of a center, project, or group.

Quick Start


Delve

Office Delve is a Microsoft app designed for the Office 365 suite of software. By displaying information and documents that are most relevant for each person based on the work they are doing and the people with whom they are engaging, Delve makes file sharing and content management easy. The app presents content to you intuitively using visual content cards, which means retrieving information is a quick and stress-free process.

Getting Started


MyAnalytics

MyAnalytics presents you with insights and how you can use these insights to improve your work patterns with the following elements:

  • MyAnalytics dashboard: You can see statistics on how you've spent your time over the past month, productivity insights about your work habits, helpful suggestions for improvement, and explore your network, top collaborators, and collaboration activities.
  • Insights Outlook add-in: The Insights Outlook add-in presents you with cards that report on aspects of your recent work experience and let you respond in various ways.
  • Email digests: You receive a weekly digest in email that gives you highlights about your previous week.
  • Inline suggestions: Inline suggestions are notifications that appear in Microsoft Outlook that can help boost your productivity by displaying useful suggestions and tips around managing email and running meetings.

MyAnalytics - Personal productivity insights with Microsoft 365