Knowledgebase: Microsoft Teams
Teams - Teams Recordings
Updated: 21 September 2020 10:04 AM

Recording with Teams

The features described in this article will be available on Monday, Sept 21, 2020.

If you need to share a Teams recording with students prior to Sept 21, see the section: Can I move my Teams recordings from Stream to Knowmia?

 

  • Only Faculty and Staff can record meetings in Teams. Students will not see the record option in the Teams interface. If students are looking to share video or capture a process on your screen, we recommend you use TechSmith Knowmia which has great integration with Canvas.

  • When you record for the first time you need to accept a your organization's policy about saving recordings in Microsoft Stream. Click View policy and the policy will open in a web browser, return to Teams and click Accept. While not a policy, these guidelines will help you understand how you can help protect student privacy.


  • Keep student privacy in mind (Privacy Guidelines). It is possible to share a recording with the entire organization. Please do not use that feature. For more information regarding video permissions, see the section below: Changing Permissions


Microsoft Teams recordings are stored on Microsoft Stream. Microsoft Stream is a video streaming platform where Faculty and Staff from across OCAD U can save video. Students are only able to view media on Stream. Students are unable to record with Teams. 

The person who started the recording will receive an email when the recording is available. The recording will be automatically posted to the meeting chat and is playable inside of Teams. It is also available to meeting attendees on the Stream website. It is highly recommended that faculty post the link to the video to Canvas when they want to share with students.

How do I record a Teams meeting?
How do I share a recorded Teams meeting?
Who can view my Teams recordings?
Do my Teams recordings have captions?
Can I download the captions?
Can I move my Teams recordings from Stream to Knowmia?
More Resources

How do I record a Teams meeting?

To start a recording, go to the meeting controls and select More options ••• and then select Start Recording. Everyone in the meeting will be notified that the meeting is being recorded. To stop a recording, go to the meeting controls, select More options ••• and then select Stop Recording.

When you record for the first time you will be prompted to accept 

Note: The recording is not immediately available, it must be processed first. There are many factors that contribute to processing time, including the length of the video. Please be patient, you will be notified via email when the recording is ready. 

How do I share a recorded Teams meeting?

If you are the person who started the recording, you will receive an email with a link to the video. 

You can also get the link in Teams. Find the recording in the Chat associated with the meeting. Click on More options ⋯ and select Get Link.

Share the URL associated with the video with your intended audience. Faculty are encouraged to share links to recordings on Canvas.

How do I embed a Stream Video in Canvas

 

Who can view my Teams recordings?

Anyone who was invited to the meeting can view the recording. You can change the permissions on the Stream website. 

Changing Permissions

  1. Go to the video on Stream. Find it by visiting Stream and clicking My Content. Or find it in the Teams chat, click More options ⋯
    and select Open in Microsoft Stream.



  2.  Once you find the video, click More actions ⋯ and select Update video details.



  3. The video details page has a panel to edit permissions.

    • Allow everyone on your company to view this video. Please do not use this option as meeting participants will assume the meeting is private.
    • You can search for OCADU users and add them as viewers (and optionally enable them as owners.)
    • Remove viewers by clicking the X beside their name.



  4. When your changes are complete. Click Apply.

Do my Teams recordings have captions?

Yes, Stream automatically captions recordings. You can enable the captions with the CC button and you can see the transcript beside the video. The transcript interface also allows you to search and edit (the pencil icon) the transcript.

Can I download the captions?

Yes you can download the captions from Stream.

  1. Go to the video on Stream. Find it by visiting Stream and clicking My Content. Or find it in the Teams chat, click More options ⋯
    and select Open in Microsoft Stream.



  2. Once you find the video, click More actions ⋯ and select Update video details.



  3. The video details page has a panel for captions. Click Download file beside Captions.




  4. A caption file will download. It will be a VTT file and is editable with any text editor. If you want to convert the VTT file to a more usable text file, please check out our utility Supertext.

Can I move my Teams recordings from Stream to Knowmia?

Note: This method of sharing is a workaround from when students could not view media on Stream. Only use this if you have a strong preference for managing your media using Knowmia. 

Moving a video from Stream to Knowmia is a multi-step process. The process is the owner of the video would download it from Stream, upload it to Knowmia and then post to Canvas.

Having trouble viewing the video? Click here to view it on Knowmia.

  1. In Teams, click the More options ••• button beside the recording. And select Open in Microsoft Stream. The Stream website opens and displays the recording.



  2. Click More Options ••• and select Download video. The video will download.



  3. Optional: Download the caption file generated by Teams' Live Captioning
    1. Click More Options ••• and select Update video details.
    2. In the Options panel, click Download file beside Captions.



  4. When the file has downloaded, login to Knowmia.
  5. Click Create and select Upload Media. Select or drag your file into the window provided.



  6. Optional: Upload the caption file that was download from Stream
    1. Click the video that was uploaded.
    2. In the Accessibility tab, click Add Caption Track. The Add Caption Track dialog opens.
    3. Choose Custom and click Create. The window loads the Caption Editor.
    4. Click Import. A file selection window opens. Select the caption file downloaded in Step 5 and click Choose.
    5. Click Publish.
  7. Login to Canvas.
  8. Post the Knowmia video to Canvas. You can post using the Rich Content Editor (Pages, Discussions, etc) or in a Module.
    • Rich Content Editor
      1. Click the More ⋮ button and then click the Apps button. The Select App window appears.



      2. Click TechSmith Knowmia. Your TechSmith Knowmia Library appears.
      3. Find the video uploaded at step 7. Click Add Media.
      4. Click Save & Publish or Save

    • Module
      1. In a Module click the Add Item + button. The Add Item window appears.
      2. In the dropdown menu beside the word Add select External Tool.
      3. Click TechSmith Knowmia. Your TechSmith Knowmia Library appears.


      4. Find the video uploaded at step 7. Click Add Media.
      5. Click Add Item.

More Resources

Guidelines for Privacy of Online Meeting Recordings
Microsoft.com - Recording Teams meetings
Microsoft.com - What is Microsoft Stream?