Knowledgebase: Microsoft Teams
Teams - Teams Recordings
Updated: 21 July 2020 03:50 PM

How do I record a Teams meeting?

Note: If you need the captions in your recording you must turn on live captions before starting the recording. Turn on live captions is an option in the Teams meeting controls (pictured below).

Note: Only Faculty and Staff can view and play back recordings in the Teams chat. Students will receive an error, it will say "Forbidden." To share with students, please see the section below How can I share a Stream recording with students on Canvas?

To start a recording, go to the meeting controls and select More options ••• and then select Start Recording. Everyone in the meeting will be notified that the meeting is being recorded. To stop a recording, go to the meeting controls, select More options ••• and then select Stop Recording.

The recording is then processed and saved to Microsoft Stream. Microsoft Teams recordings are stored on Microsoft Stream. Microsoft Stream is a video streaming platform where Faculty and Staff from across OCAD U can stream video. Students do not have access to Microsoft Stream so they are unable to view Teams recordings. They receive an error that says the recording is Forbidden. To share with students, please see the section below How can I share a Teams recording with students on Canvas?

The person who started the recording will receive an email when the recording is available. The recording will be automatically posted to the meeting chat and is playable inside of Teams for faculty and staff. It is also available to meeting attendees on the Stream website.

  

How can I share a Teams recording with students on Canvas?

Microsoft Teams recordings are stored on Microsoft Stream. Microsoft Stream is a video streaming platform where Faculty and Staff from across OCAD U can stream video. Students do not have access to Microsoft Stream so they are unable to view Teams recordings. They receive an error that says the recording is Forbidden.

 

Sharing content with students is best done through Canvas. In the case of a Stream recording, this is a multi-step process. The process is the owner of the video would download it from Stream, upload it to Knowmia and then post to Canvas.
 

Having trouble viewing the video? Click here to view it on Knowmia.

  1. In Teams, click the More options ••• button beside the recording. And select Open in Microsoft Stream. The Stream website opens and displays the recording.



  2. Click More Options ••• and select Download video. The video will download.



  3. Optional: Download the caption file generated by Teams' Live Captioning
    1. Click More Options ••• and select Update video details.
    2. In the Options panel, click Download file beside Captions.



  4. When the file has downloaded, login to Knowmia.
  5. Click Create and select Upload Media. Select or drag your file into the window provided.



  6. Optional: Upload the caption file that was download from Stream
    1. Click the video that was uploaded.
    2. In the Accessibility tab, click Add Caption Track. The Add Caption Track dialog opens.
    3. Choose Custom and click Create. The window loads the Caption Editor.
    4. Click Import. A file selection window opens. Select the caption file downloaded in Step 5 and click Choose.
    5. Click Publish.
  7. Login to Canvas.
  8. Post the Knowmia video to Canvas. You can post using the Rich Content Editor (Pages, Discussions, etc) or in a Module.
    • Rich Content Editor
      1. Click the More ⋮ button and then click the Apps button. The Select App window appears.



      2. Click TechSmith Knowmia. Your TechSmith Knowmia Library appears.
      3. Find the video uploaded at step 7. Click Add Media.
      4. Click Save & Publish or Save

    • Module
      1. In a Module click the Add Item + button. The Add Item window appears.
      2. In the dropdown menu beside the word Add select External Tool.
      3. Click TechSmith Knowmia. Your TechSmith Knowmia Library appears.


      4. Find the video uploaded at step 7. Click Add Media.
      5. Click Add Item.

More Resources

Recording Teams meetings
Teams - Quick Start Guide for Faculty
Teams - Quick Start Guide for Students
Knowmia Quick Start Guide
Canvas - Quick Start Guide for Faculty
Canvas - Quick Start for Students