Knowledgebase: Students and Faculty
OCAD U Migrating Data from Student Email
Updated: 02 March 2020 09:01 AM

This article is for Alumni and former students who need to migrate the contents in their Student Email account to a Personal Email account.

Options:

 

Related Articles:

 

Copying Content from a School Account to Another Google Account

You can copy content in your school Google Account to a personal Google Account that you create. Each time you copy files from your school Google Account, a new set of copies is created in your personal Google Account.

For the detailed instructions and additional information on how to copy and transfer your files, please browse to the link here:
https://support.google.com/accounts/answer/6386856

The type of files that you can transfer are:

  • Email in Gmail (not contacts, chats, or tasks)
  • Documents you own in Google Drive (except files in the “Google Photos” section of Drive)
  • Documents in My Drive
    • Only if you’re an editor or owner, if you’re a viewer it will not be copied
    • The owner has turned off download, print, and copy options
    • You will be notified by email about any files in My Drive that weren’t copied

The steps you’ll need to take:

  1. Create a personal Google Account if you do not already have one
  2. Prepare your files (copy the content that other people have shared with you, add those files to My Drive)
  3. Start the copy process to transfer your content
    • You’ll get an email notification in your personal account to verify your account for the transfer from your student account
    • After initiating the transfer, you’ll receive an email notification to both your personal and student account that the transfer is in progress
    • The copy and transfer process may take a few hours but it can take up to a week
    • Copied files might appear in batches in your personal Google Account during the copy and transfer process
    • When your files are finished copying, you’ll get an email notification at both your personal and student account that the process has completed
  4. Check your copied files in your personal account
    • Gmail: Copied content will have a label with your school account name and the date you started the copy process
    • Drive: Copied content will be in a folder labeled with your school account name and the date you started the copy process
    • You automatically become the file owner of all copied files. (Owners of the original files remain the same.)
    • Copied files aren’t shared with others. (You can choose to share them.)
    • Comments are copied, but revision history isn’t.
  5. View transfer history
    • See details about the content you’ve copied in the past 30 days
      1. Go to Transfer your content
      2. Select Manage transfer history
  6. Download files that were not copied or transferred
    • For example, contacts, chats, tasks, emails you were only a viewer on, etc.
    • To Save your content that was not transferred and data from other Google products, please follow the instructions in the section about Google Takeout

 

Follow the steps to get started:

1. Log in to your student Google account
2. Go to the Google apps menu and click on “Account”
Account

3. Click on “Start Transfer”
Start Transfer

4. Enter your personal email
Enter Email

5. Verify your account and click on the “Get Confirmation Code” button in the email
Confirmation Code

6. You’ll receive a confirmation code. Copy the code and click on the “Continue” button.
Confirmation Code

7. Enter the code and click on the “Verify” button.
Verify Code

8. Check the email accounts and choose the products you want to transfer.
Select Copy Transfer

If you encounter this error, please follow the Google Takeout instructions to download your Google Drive contents.
Error

9. Notification that your copy and transfer is in progress.
Transfer Set

10. You’ll get an email notification to both your student and personal accounts that your copy and transfer is in progress.
Transfer In Progress

11. You’ll get an email notification to both your student and personal accounts that your copy and transfer is completed.
Transfer Complete

Email Inbox Complete

12. All your transferred emails will be tagged with your student account name and the date that it was moved.
Filtered


Using Google Takeout to Download Drive Content


Regardless of whether you plan to move your email to another personal Gmail account or not, Google Takeout allows you to download your email as an MBOX file, which is a universal email file format that can be loaded into an email client such as Apple Mail, Outlook or Thunderbird.

To export your content, please browse to the link:
https://takeout.google.com/

For specific instructions to export your content using Google Takeout, please see the article here: OCAD U Moving Files from Google Drive to OneDrive

 



Attachments 
 
 1-Transfer-CogAccount.png (196.67 KB)
 2-Transfer-YourContent.png (294.22 KB)
 3-Transfer-EnterEmail.png (223.52 KB)
 4-Transfer-ConfirmationCodeEmail.png (275.40 KB)
 5-Transfer-ConfirmationCode.png (128.31 KB)
 6-Transfer-VerifyCode.png (187.87 KB)
 7-Transfer-SelectCopyTransfer.png (437.52 KB)
 7-Transfer-ErrorGSuite-.jpg (39.24 KB)
 8-Transfer-AllSet.png (93.13 KB)
 9-Transfer-InProgress.png (216.29 KB)
 10-Transfer-ContentEmail.png (64.89 KB)
 11-Transfer-Unfiltered.png (339.31 KB)
 12-Transfer-Filtered.png (381.81 KB)