Knowledgebase: OCAD U 365
OCAD U 365: Global Address List (GAL)
Updated: 20 February 2020 02:42 PM

GAL FAQ:

 

What is the Global Address List (GAL)?
The Global Address List (GAL) works like an electronic address book that contains the list of users in your organization.

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Who shows up?

  • Currently all faculty and staff show up in the GAL.
  • Student Employees are visible in the GAL. 
  • Students are hidden in the GAL by default. 

If you wish to be hidden from the GAL for any reason, please contact ithelp@ocadu.ca

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Who sees who?

  • Faculty and staff can see each other, student employees, but not students
  • Student Employees can see faculty, staff, other student employees, but not students
  • Students can see faculty, staff, and student employees but not other students

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Which 365 apps use the GAL?

  • Outlook
  • Teams
  • OneDrive
  • Delve
  • Collaboration Documents (Word, Excel, and Powerpoint)
  • OneNote
  • Any application that has the "Share" functionality that will let you search for a name

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How does this affect my experience on Office 365?

  • If you are unhidden, you'll more easily be found on the 365 Apps by others
  • You can easily search for others on Outlook to find contacts and also be found

  • You can easily collaborate with others by @mention them or be notified when others have @mention you in collaborative documents such as Word, Excel, or Powerpoint

  • You can easily share and documents with others by searching their name and also have documents shared with you

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What happens if I am hidden in the GAL?

  • Your profile will remain hidden to all students, faculty, and staff in all Office 365 Apps such as Outlook, Teams, OneDrive, Delve, and other 365 Apps.
  • Your peers will not be able to search/find your contact in Outlook. You will have to personally give your peers your full email address in order for them to contact you.
  • Your peers will not be able to easily search for your name for collaboration purposes in collaborative documents such as Word, Excel, or PowerPoint. You will have to personally give your peers your full email address in order for them to contact you.
  • Your peers will not be able to @mention you for collaboration purposes in collaborative documents such as Word, Excel, or PowerPoint. You will have to personally give your peers your full email address in order for them to contact you.

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Attachments 
 
 Search.png (19.01 KB)
 Outlook_Search.png (54.03 KB)
 Contact_Card.png (137.88 KB)
 Share_OneDrive.png (69.74 KB)
 OneDrive_Share.png (23.40 KB)
 At_Mentioning.png (100.90 KB)