OCAD U 365: Student Launch
Updated: 20 March 2020 09:05 AM
Your OCAD U student email has moved from Gmail to OUTLOOK!
Access your student email via myocadu.ca, click on "Student Email" to access your new Outlook email inbox and select "OCAD U 365" to access all of the apps available to you in the Office 365 environment.
Over study week, all student email was migrated from Gmail to OCAD U 365!
Updates & Changes
What is Office 365?
Office 365 is a robust suite of online collaboration tools, built in a cloud platform that offers familiar Microsoft productivity apps like Word, Excel, PowerPoint, Outlook email and OneDrive, along with others such as Teams for chat-based collaboration, To-Do and Planner for tasks, OneNote for notetaking and more.
Office 365 FAQ
What is Office 365?
Office 365 is Microsoft's suite of desktop and online productivity apps including Word, Excel, PowerPoint, Outlook email and OneDrive, with new apps like Teams for chat based collaboration, To-Do and Planner for tasks, and OneNote for notetaking.
Students, faculty, and staff depend on the rich functionality provided by Microsoft Office and our community thrives on collaboration, across the University. Having users on two different email and collaboration systems hinders their creativity and productivity.
Yay! You asked for it, and we’re delivering. After the transition, your OCAD U email address will be human-readable: a combination of firstname and lastname. Don’t worry, your old numeric or alphanumeric email address will continue to work. You will still receive mail.
It has happened! During the Winter Study Week, February 18 to 21, 2020, IT Services migrated mailboxes from Gmail to Office 365 Outlook. This includes your email and calendar, and all of their existing contents.
Yes. Your old email will still be in Gmail, and you can still use Google Apps until we discontinue the service.
While the basic email functionality is similar to Gmail, your Outlook inbox will act as a starting point for all collaboration with other members of the OCAD U community.
We recommend that all users install Outlook for iOS, Android, macOS and Windows to access email. This is the richest, most compatible experience. Third-party mail client support is not recommended and not supported.
IT Services is working hard to ensure that your access to an OCAD U supported third-party service will be uninterrupted.
Other Third-Party Services
If you have used your old student email address to register with Facebook, Twitter or some other service we don't manage, fear not: an alias or proxy address will be maintained on your account so that email delivery will continue. However, we do recommend that if you are able to, change your email address with that third party service. A good way to keep track of your usernames and passwords is by using a Password Manager like LastPass, 1Password or Dashlane.
Once the migration is complete, all students will have the same access to Microsoft’s tools as faculty and staff, so you will be able to start collaborating right away.
Yes. We recommend you migrate your files from Google Drive to OneDrive shortly after you gain access. While you will continue to have access to Google Drive, you will spend more of your time reading email and collaborating in Office 365, and the convenience of Microsoft’s integration between tools will mean a better experience for you. OneDrive will provide 5TB of space for your files.
We recommend you export your content using the Google Takeout service: https://takeout.google.com/ as this will ensure that your Google files are converted to Office compatible documents. Then, copy those files to OneDrive using the native OneDrive app for macOS or Windows. OneDrive will provide 5TB of space for your files.
Do I need to be on the latest version of Office (Word, Excel, etc.) to use the collaboration/share function for my documents?
Yes. If you haven't done so already, we recommend you download Office 365 from https://365.ocadu.ca and install it on your laptop or desktop. This version provides the best experience for working with online documents. We will not offer support for Office 2016 and earlier with Office 365.
All students receive 5 TB (terabyte) of OneDrive storage, allowing them to save files to Microsoft's online cloud and have them simultaneously on your desktop.
What is the difference between the web versions of Office (Word, Excel, etc.) as opposed to the applications on my computer?
The web versions of Office replicate the experience of the desktop applications and provide most of the functionality you need to collaborate. The desktop versions provide a fully featured experience, and you can work across the web and desktop with any of the applications.
You can absolutely log in through the browser. There are benefits to each.
Yes, you will have access to Office 365 for 1 year after you graduate, as sometimes students return to OCAD U. After the 1 year, your account will be downgraded to an Alumni license which has email only.
You can only be authenticated into a single OneDrive account at a time in the browser. The OneDrive desktop application does allow you to connect to multiple OneDrive accounts (personal + OCAD U, for example) at a time. We suggest you use your OCAD U OneDrive for academic activities at OCAD U.
If you graduated prior to 2011, we are not migrating your data. You have until Summer 2021 to remove your Google Drive data.
We recommend you transfer your files right away to get the most benefit out of Office 365. We expect to run the GSuite service until Summer 2021. All will be reminded via email of this change prior to the cut off date.