Knowledgebase: Security
OCAD U 365: Introduction to SharePoint and OneDrive
Updated: 23 May 2019 10:12 AM

 

Managing documents is a huge part of your work at OCAD U, and it is recommended that all files be stored in the OCAD U 365 environment especially if they are sensitive in nature (see practical guide to data privacy article here). There are many tools for storing and sharing documents and data within the 365 environment, however the most straightforward applications are SharePoint and OneDrive.

 

What is SharePoint?

SharePoint is a powerful tool that can help a group or department organize, collaborate, and share information and is where OCAD U departments and committees store documents. It is a web-based application, which means it can be accessed using a web browser. In addition to document libraries, SharePoint sites can also expand to have other tools such as calendars and lists. You may have access to one or many SharePoint sites depending on your role. You can learn more about SharePoint in general here. 

 

 

What is OneDrive?

OneDrive is a document repository where you can securely store, share, and sync your personal work files across all your devices, and access them from anywhere, at any time, both online and offline. It is also the name of the application used to sync documents locally onto your computer. 

Benefits of SharePoint and OneDrive:

  • Securely store all files
  • Create, upload, and edit files from your desktop, browser, or mobile devices
  • Collaborate in real time and easily share files with other OCAD U users
  • Sync files across supported devices and access them from anywhere, at any time, both online and offline
  • Quickly find files and documents through intelligent search
  • Access via Office Online (web-based versions of Excel, Word, PowerPoint, OneNote and Outlook)
  • 1 TB of storage space per user for your work files (OneDrive)

 

Find the OCAD U SharePoint and OneDrive FAQ here!