Knowledgebase: Administrative Staff
Zoom at OCAD U
Updated: 03 May 2021 01:08 PM

What is Zoom

Zoom is a modern enterprise communications solution, with a secure, easy platform for video and audio conferencing, messaging, and webinars across mobile, desktop, and room systems.

Why use Zoom?

When Teams meeting cannot accommodate the user or meeting needs, Zoom is ideal for:

  • External Guest(s) if they are not able to join with Teams
  • Meetings
  • Interviewing potential candidates for employment
  • Webinars: one presenter with up to 500 participants who participate minimally

From a technology perspective

  • Does not require contact information from participants and participants are not required to create an account
  • Advanced audio sharing capabilities
  • Built in advanced locally saved recording, screen share and chat capabilities
  • Immersive views
  • ASL interpreter (via spotlight feature)
  • Closed Captioning (Auto generated and assigning capabilities)
  • Assigning Language Translator


  • Basic or Licensed account
  • Zoom client or Moblie App*
  • Standard telephone (for audio only participants)
  • Computer, Mobile Device or from an OCAD U smart boardroom enabled with webcam and microphone (e.g., MCA 287, RHA 714, RHB 1115)

*Mobile Zoom App can be downloaded by searching for 'Zoom’ from the App Store (IOS) or the Google Play (Android). Note some features may not be available with Mobile App. To learn more. Desktop client, mobile app, and web client comparison


OCAD U offers two levels of access to Faculty and Staff.  Both levels of access have meeting attendee limit of 300 participants. 


  • Free to Staff and Faculty
  • Ideal for 1 to 1 meeting with unlimited time constraints
  • Or 3 – 300 video participants, with a 40 minute* meeting duration time constraint 

    *Zoom has temporarily removed the 40-minute time limit on Basic account for schools affected by the Coronavirus. After July 1, 2021 the time limit will return to 40 minutes.

Licensed accounts

  • Paid service - Staff and faculty can request a temporary account if available
  • 1 - 300 video participants with unlimited meeting duration
  • Registration option * Recommended for public online events
  • Assigning Alternatively hosts
  • Access to Schedule Assistant

Note: Sharing Licensed accounts is not prohibited as outlined by Zoom Terms of Services.

If you are planning an event with Zoom or require a temporary licensed account, please fill out Special Events Support Form. Login on the left hand side of the screen, click on Submit a ticket and select Special Event Support Form
Getting Started with Online Events


How to Create a Zoom Account

Faculty and Staff

  1. From your computer (PC or Mac), open a web browser.
  2. Go to 
  3. Click Sign In button.
  4. Select Sign Up Free link and follow the instructions using your OCAD U username and using a different password. 

If you are using Zoom desktop app or web client, enter your credentials using the general login field not SSO option.

May create an Zoom account (for free) using their own personal email account.  

More Resources

Zoom FAQ
How to Schedule a Zoom Meeting 
Zoom Security Features
How to Join a Zoom Meeting 
Conducting a Zoom Meeting 
Learn the differences between Teams and Zoom