Knowledgebase: Copy & Print
Copy & Print: Colour Copying and Printing (Students)
Updated: 29 September 2016 10:20 AM

Colour copying and printing for students

How to Print in Colour
How to Copy in Colour
How to Save Files in the Proper File Format for Printing in Colour
How to Order Online as a Student
How to Request a Quote

Choosing Paper:
How to Choose the Right Laser Paper
How to Choose the Right Large Format Paper
How to Print on Custom Laser Paper
How to Print on Large Format Custom Paper

Colour Matching:
How to Match Screen Colour to Print Colour/Make a Test Sheet

How to Print in Colour 

  1. Load your student print account.

  2. Prepare your file(s). Consult this section to find out how.

  3. Option A: Come to either Digital Print Centre with your document on a USB key
    Option B: Order online
    Option C: Use Self Service colour printers (located in the Library, Learning Zone and Room MCA 640 Open Studio)

For self service printing, send your print job to the "Public Printers - Colour" queue and release at the device on the computer located adjacent to it.

Cost of colour prints at the self service printers:

$0.40 Colour, Single-Sided
$0.375 Colour, Double-Sided (Per Side)
$0.35 Grayscale, Single Sided
$0.30 Grayscale, Double-Sided (Per Side) 

How to Copy in Colour

  1. Load your student print account.

  2. Come to the Digital Print Centre: 51 McCaiul. Bring the originals you need copied.

Often we are able to address and process your job immediately. Regardless we ask that you expect a minimum 1 hour turn around, depending on complexity and workload.

How to Save Files in the Proper File Format for Printing in Colour

  1. Save your files in TIFF format when using bitmap-based programs such as Photoshop.

  2. Save your files as PDF when using vector-based programs such as AutoCAD and Illustrator, or when using mixed bitmap and vector-based programs such as InDesign and Quark Xpress

  3. Print your files to PDF when using word processors such as Word or Pages.

For more information and application-specific instruction, please see the section on file preparation .

In the interest of serving as many people as possible, we cannot accept native or working files such as InDesign, Illustrator, Photoshop, Microsoft Word Pages or Quark Xpress files.

How to Order Online as a Student

  1. Load your student print account.

  2. Prepare your file(s).

  3. Go to the Copy & Print Services Website at

  4. Click the link that says Order Online, or click here .

  5. Log into the online ordering system using your student username and password.

  6. Follow the instructions. Be sure to COMBINE SIMILAR FILES into a single file and submit one order instead of submitting multiple orders with the same instructions. Consult this section to find out how.

  7. click "submit" This sends your instructions to the print centre and you will receive a confirmation that they have been received but you still need to upload your file. Choose your file and then upload it *files are limited to 35MB and below*. For larger files, please come to one of the Digital Print Centres and print in person.

  8. Once your file is uploaded wait to receive a confirmation e-mail. The confirmation e-mail will inform you as to whether your job has been completed OR rejected. Rejected jobs will have a message indicating why the job has been rejected i.e. no file, wrong format, improper instructions etc.

  9. Completed jobs can be picked up at The Digital Print Centre: Level 1 (51 McCaul Street, Behind OCADU Book Store)

  10. Don’t wait in line – just come to the front and let the staff know you’re picking up an online order.

The Digital Print Centre attempts to complete each order within an hour of its placement. As the semester gets busier this is not always possible.

How to Request a Quote

  1. Contact us

  2. Please ensure that you supply all relevant specifications including:

    • Quantity

    • Stock (Paper Type)

    • Colour process (CMYK,Greyscale)

    • Imposition

    • File format

    • Due date

Multiple competitive quotes can be arranged upon request.

Choosing paper

How to Choose the Right Laser Paper

The Print Centre offers a line of superior laser stocks. These papers are of higher quality than what you would ordinarily print on at home, at a lower cost.

  • Plain is a 28lb text weight, uncoated stock, with 98 brightness. This paper is quite versatile, offering excellent quality for a number of applications. Best suited for display of editorial layout spreads, contact sheets, or to make the inner pages of a book.

  • Matte Card is an 80lb cover weight, uncoated stock, with 98 brightness. Matte Card brings out the grey tones in an image and reduces contrast. This paper is suited for applications such as mounting finished pieces, packaging assignments that need to be folded and glued, greeting cards, and custom portfolio pages.

  • Glossy Card is an 80lb cover weight stock, coated on both sides. Glossy Card makes colours more vivid and intensifies contrast. This paper is suited for such applications as finished photographs, advertising assignments, and calendars.

  • Transparencies are a clear plastic printing surface. They are ideal for use with overhead projectors, creating custom covers, and for exposing silk screens.

These stocks, excluding transparencies, are available in the following sizes:

  • Letter (8.5” x 11”)

  • Letter Extra (9” x 12”)

  • Tabloid (11” x 17”)

  • Tabloid (12” x 18”)

How to Choose the Right Large Format Paper

The Print Centre offers a range of quality papers for printing on our three large format machines.

  • Double Weight Matte is an uncoated double weight stock, available between 24” and 44” wide roll format. It is best suited for art prints.

  • Satin is a coated, single-sided, photo weight stock available in 24” wide roll format. The paper’s surface is half way between gloss and matte with a creamy finish. It is a versatile stock excellently suited to posters, graphics and photographs.

  • Bond is an uncoated single weight stock available in 36" wide roll format. This paper is used on the large-format black and white laser printer.

How to Print on Custom Laser Paper

  1. Purchase custom paper from any art supply or stationery store. Examples of acceptable papers include, but are not limited to:

    • Canson

    • Mi Tientes

    • Cougar Cover

    • Manila Bond

    • Thin Water Colour Paper

    • Fraser Papers Synergy & Passport Series

    • Thick Vellum (Card Vellum)


  1. Do not bring any of the following types of paper:

    • Any plastic paper

    • Heat Transfer Paper

    • Newsprint

    • Cardboard

    • Very Thick Paper

    • Inkjet Paper


  1. Cut the paper to a standard printing size. Those sizes include:

    • (8.5" x 11")

    • (9" x 12")

    • (11" x 17")

    • (12" x 18")

    • Standard metric sizes are also acceptable


  1. Remove all deckled edges.

  2. Cut sheets with 90 degree corners.

  3. Make sure it is free of dust, grease and ink.

Remember that custom papers are not guaranteed to work with the printer, and results can be inconsistent. Colour fidelity in particular can be an issue with non-standard stocks. Jamming can also be an issue. Some papers may feed properly through the machine one time, and then not another.

Students assume liability for the cost of the print regardless of the result.

How to Print on Large Format Custom Paper

Custom papers for large format printing are charged at a discounted rate. See our price list for up-to-date pricing. Follow these instructions:

  1. Check with the Digital Print Centre before purchasing your paper to make sure it is compatible with our printers.

  2. Cut paper to size. Paper must be narrower than 24". Allow for one inch margins between the artwork and the edge of the page. Use a set square to ensure that paper has 90 degree corners.

  3. Ensure paper is free of ink, dirt and dust.

  4. Bring paper to either Digital Print Centre along with your file for printing.

Matching colours

How to Match Screen Colour to Print Colour/Make a Test Sheet

The best way to achieve a desired colour is to test before your final project. Do not waste money repeatedly printing full-size versions of your image on expensive stock. Instead, use plain, letter size paper to print test sheets of the images you want to use. The Print Centre can shrink images to fit the size of the paper. We can even print multiple pages on one sheet.

If you have printed a test document and the colour could be improved, the solution is to create a contact sheet. A contact sheet is a document that contains multiple, reduced-size versions of an image on one page. The colour settings of each version are altered in a different way. The contact sheet is then printed. By looking at the printed result, you can see which file settings produce the most desirable output.

For example, if I printed an image that was too magenta, I would create a letter-sized document that contained nine versions of my image. In Photoshop, I would reduce the magenta in each version in increments of twenty-five percent. The result would look like this:

Magritte Tone Test
When I would print my contact sheet, I would be able to see which version looked the best on the printed page. I would then make the same colour adjustment to my final version and print it full-size.

If I were working with solid graphics, a similar process could be used. This time I would print out swatches and alter the colours using the sliders in the colour palette in Illustrator or InDesign. In this example, I am testing the magenta in my blue, yellow in my green, and exploring which background grey gives me sufficient contrast for legibility:

Colour Test