Academic Computing: Cloud Services
Updated: 16 June 2020 09:58 AM
OCAD University currently supports select Cloud Services for use by faculty, students or staff. Cloud Services (definition) rely on off-campus servers on the Internet to run applications and store information in a centralized, remote location. For the purpose of this document, this includes peer-to-peer sharing network software.
OCAD University has signed agreements with several external Cloud Services including those listed below:
These services have passed reviews of their License Agreements, Privacy, Security and Accessibility prior to purchase and we have standing contracts with all of these providers.
Security and Privacy
Cloud Services procured or used by OCAD University require compliance with relevant institutional policies and two specific pieces of provincial legislation:
OCAD U IT Services reviews documentation to ensure compliance including:
OCAD U does not advocate or support the use of any other Cloud Services as they may not be compliant with AODA, FIPPA, or have Privacy Policies or Licensing Terms that are deleterious to student or faculty accessibility, privacy, security, learning or pose a high-level of risk to the faculty member or institution. Institutional policies, such as the Information & Data Classification Policy (http://www.ocadu.ca/Assets/content/it/OCAD+U+Information+and+Data+Classification+Policy.pdf), are applicable to institutional confidential or internal data and information and, in many cases, would prohibit use of cloud services where the licensing terms, security and privacy policies have not been reviewed, assessed and approved by the university.
If you choose to use an Unsupported Cloud Service personally:
1. Do not store, share, transmit, backup any confidential institutional or personal information in any format.